Comprehensive Shortcut Key List for Microsoft Teams on Windows

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Introduction:

Microsoft Teams has become an indispensable tool for remote and hybrid work environments, offering a plethora of features to facilitate communication and collaboration among team members. An understanding of the shortcut keys available in Microsoft Teams for Windows users can significantly enhance efficiency and user experience. This article provides a verified list of shortcut keys for Microsoft Teams on Windows, covering general, navigation, messaging, meetings & calls, and VoIP features.

 

General Shortcuts:

  • Show keyboard shortcuts: Ctrl + Period (.)
  • Go to Search: Ctrl + E
  • Open filter: Ctrl + Shift + F
  • Start a new chat: Ctrl + N
  • Open Settings: Ctrl + Comma (,)
  • Open Help: F1
  • Close: Esc
  • Zoom in: Ctrl + Equals sign ( = )
  • Zoom out: Ctrl + Minus sign (-)
  • Reset zoom level: Ctrl + 0​1​.

 

Navigation:

  • Open Activity: Ctrl + 1
  • Open Chat: Ctrl + 2
  • Open Teams: Ctrl + 3
  • Open Calendar: Ctrl + 4
  • Open Calls: Ctrl + 5
  • Open Files: Ctrl + 6
  • Go to previous section: Ctrl + Shift + F6
  • Go to next section: Ctrl + F6​1​.

 

Messaging:

  • Expand compose box: Ctrl + Shift + X
  • Send a message: Ctrl + Enter
  • Start a new line: Shift + Enter
  • Mark a message as important: Ctrl + Shift + I
  • Search current chat or channel messages: Ctrl + F​2​.

 

Meetings & Calls:

  • Accept video call: Ctrl + Shift + A
  • Accept audio call: Ctrl + Shift + S
  • Decline call: Ctrl + Shift + D
  • Start audio call: Alt + Shift + A
  • Start video call: Alt + Shift + V
  • End audio call: Ctrl + Shift + H
  • End video call: Ctrl + Shift + H
  • Toggle mute: Ctrl + Shift + M
  • Temporarily unmute: Ctrl + Spacebar
  • Raise or lower your hand: Ctrl + Shift + K
  • Schedule a meeting: Alt + Shift + N
  • Save or send meeting request: Ctrl + S
  • Join from meeting details: Alt + Shift + J
  • Go to suggested time: Alt + Shift + S​1​.

 

VoIP Features:

  • Temporarily Unmute: Ctrl + Spacebar​3​.
  • Answer a call: Alt + R (Desktop app), Ctrl + Alt + R (Web app)​4​.
  • Decline a call: Alt + Shift + R (Desktop app), Ctrl + Alt + Shift + R (Web app)​4​.
  • Dial a number: Access Calls section and use the dial pad to enter the number, then click Call​5​.

 

Conclusion:

Mastering the shortcut keys in Microsoft Teams for Windows can drastically cut down the time spent navigating through the app, allowing users to focus more on the task at hand. The provided list is verified against the official Microsoft Support documentation, ensuring accuracy and reliability in enhancing user efficiency within Microsoft Teams.

 

References:

  1. Keyboard shortcuts for Microsoft Teams – Microsoft Support – https://support.microsoft.com/en-us/office/keyboard-shortcuts-for-microsoft-teams-2e8e2a70-e8d8-4a19-949b-4c36dd5292d2
  2. Keyboard shortcuts for Microsoft Teams – Microsoft Support – https://support.microsoft.com/en-us/office/keyboard-shortcuts-for-microsoft-teams-2e8e2a70-e8d8-4a19-949b-4c36dd5292d2#:~:text=Expand%20compose%20box,Ctrl%2BF%0A%0ACtrl%2BF
  3. Muting and unmuting your mic in Microsoft Teams – Microsoft Support – https://support.microsoft.com/en-us/office/muting-and-unmuting-your-mic-in-microsoft-teams-17886394-9a9a-4f04-b4cc-e46589408b28#:~:text=Mute%20yourself,Option%2BSpacebar%20to%20unmute%E2%80%94don%27t%20work
  4. Answer a call with the keyboard in Microsoft Teams – Microsoft Support – https://support.microsoft.com/en-us/office/answer-a-call-with-the-keyboard-in-microsoft-teams-ea4d2ed3-46fc-462c-a86e-11b671543dc7
  5. Use the dial pad to make a call in Microsoft Teams – Microsoft Support – https://support.microsoft.com/en-us/office/use-the-dial-pad-to-make-a-call-in-microsoft-teams-20d24ace-2851-4c29-8441-30dd2a5cf078

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